Private Proprietary School Registration
News and Updates
As of August 03, 2011
2011-2012 Information & Instructions (All use Form-"A" this year)
Note: for the following few years, we will use a revised Form-"B" which has been reduced to a 2-page checklist format.
Please Note: Your school may not be eligible to participate in the Veteran's Benefits Assistance Programs or to become a Dept of Labor/Workforce Investment Act (DOL/WIA) or Idaho Div of Vocational Rehabilitation (IDVR) service provider, unless it is properly registered with the State Board of Education (SBOE).
BASIC CRITERIA
First Time Applicants: All 1st time must use "Form-A, the Primary Database Application. Contact the State Coordinator to review the specific requirements that apply to your school. --- Schools renewing existing registrations will use the forms posted on the web page each year: forms may be revised frequently, so always download the current form (by date) off this web page. Do not assume the one you used last year is the same.
* Please be sure to include a direct Point-Of-Contact, Phone & Email address in all written correspondence.
Idaho Law: Title 33, Chapter 24 of Idaho Statute and Administrative Rule (IDAPA) 08.01.11, define Proprietary Schools (PS) as non-degree, trade or career school. PS may only award Certificates of Course Completion or Diplomas. Note: If your school grants even one (1) college-level degree, you must register as a PEI. (refer questions to the State Coordinator)
- All schools must register annually using the forms posted on this web page. PS must submit the Checklist & Summary Data page, Application form and all supporting documentation called for in the application. PS must also present proof of a valid Surety Bond covering student tuition repayment liability. A valid bond must be kept in force throughout the entire registration year. (Refer questions to the State Coordinator)
- The Idaho SBOE does not Accredit, Approve or Certify any specific course or program of instruction. Registration is Not an endorsement of the school. Schools/businesses may only advertize that they are "properly registered with SBOE."
- IF your school's operations are governed by another Board or Commission under Title 54, Idaho Code, please contact the OSBE/State Coordinator to clarify before applying here: You may be exempt for SBOE registration. However, the code must assign specific governance of training schools to that Board in order to claim SBOE exemption. Simple licensing of individuals to practice the trade does not meet this requirement.
Annual Registration Fee = one-half of one percent of Gross Idaho Tuition Revenue (.005 x $GITR) for the previous registration year. A Business Check (no personal checks) for that amount must accompany the application. Minimum fee $100 / maximum capped at $5000. -- Proprietary Schools whose annual fee exceeds $1000 may opt for quarterly payments. Ask the State Coordinator for details.
Gross Idaho Tuition Revenue = Only revenue generated inside the borders of Idaho.
Presence: Idaho is a "Brick & Mortar" state. Online Only schools located outside Idaho Do Not have to register. Only those schools that have teaching or business operations facilities inside Idaho need register. Recruiting Agents, attending school/job fairs, online course practicums/clinicals conducted inside Idaho, employing faculty who live in Idaho, etc, Do Not Count as Presence.
Academic or Training Curriculum Approval
- SBOE registration is Not an approval of curriculum nor an endorsement of the school.
- PS should have their training curriculum approved by the appropriate Idaho professional/trade board or commission. Their Curriculum Approval Letter should be submitted with the annual application. If no such Idaho board or commission exists, then the national standards of training or trade/professional certification will apply.
Example: Since there currently is no ID state board standards or certification ... All MASSAGE SCHOOLS should have Owner/Instructor certification & curriculum approval via the national-level Organizations: either FSMTB- Federation of State Massage Therapy Boards or NCBTMB -National Certification Board for Therapeutic Massage & Bodywork * An NCBTMB Assigned School Number = approval of school's curriculum as meeting standards so students can sit for national qualification exam.] - If an Apprenticeship, Practicum/Internships or any form of Work-Study component (whether supervised or not) is required in order to complete the program and receive a Certificate of Training, the school must arrange for these positions for every enrolled student. This may become a limiting factor on enrollment by program if not enough positions are available for all students within a reasonable daily commuting distance from the school or the student's home.
Proof of a Surety Bond, must be submitted on the State Approved Form and kept in force during the entire registration year. Note: The Bond Calculation Worksheet must also be submitted to document the required face value amount. If a bond will expire before the end of the registration year, the school must have a replacement bond in force immediately. There can be no lapse in bond coverage during the year. The State Board of Education must be named as the beneficiary on the Bond. -- There are some exceptions for 1st time applicants, for their first five (5) years of operation. Ask the State Coordinator for more details.
Criminal History Background Checks (when applicable): [see §33-2404, and Admin Rule (IDAPA 08.01.11, section 302.07] -- If your school has, or will have, employees who conduct "unsupervised" contact with minors in the minor's home or at a secondary school, then you must
- Conduct a National Child Protection Act-1993 Fingerprint Background Check on those individuals, -- MUST be completed prior to issuing any agent or school identification card or conducting such contacts.
- Conduct a Central Sex Offender registry check on those individuals.
- Submit proof of checks to OSBE (for those designated agents only) along with your registration application.
- Schools may submit proof of Background Checks ASAP after sending the application to OSBE, however, agents/employees may not perform such duties before receiving a Satisfactory background check report.
Note: If your school does not deal with clients under 18 years of age or does not use recruiting agents in this manner, you have no requirement to conduct background checks.
SCHOOL CLOSURES: If your Institution must close before all enrolled students have completed their courses/program of instruction, then School Officials Must Immediately.
- Notify the OSBE/State Coordinator of the Closure Date and Reasons for closing.
- Arrange for a "teach out" for all current students; (provide opportunity to transfer and complete their program at another school) ... OR ... Directly refund 100% of all previously paid tuition for the coursework and/or programs that can no longer be completed.
- Publish a public media notice of where, when and how over the next 45 work-days all current and former students may obtain their school records and transcripts. (Keep the State Coordinator directly informed. OSBE will not hold closed school records, but must know what happened to them for future reference.)
APPLICATION & Other FORMS:
Checklist & Summary Data Page
Application Form- New Surety Bond Form (completed by Insurance Company)
- Bond Calculation Instructions & Worksheet
(No COD or emailed applications) Mail your complete application package to:
State Coordinator for Private Colleges and Proprietary Schools
Office of the State Board Of Education
650 West State Street (POB 83720)
Boise, ID 83720-0037
